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Thursday, May 8, 2008

You SHOULD save all your email

This just in: A new report from the Society of Information Management's Advanced Practices Council says companies should be as careful in considering what information they discard as they do about what they keep.

The new report, "Information Lifecycle Management Concepts, Practices and Values," is the result of a year-long research project looking at the information retention practices and policies of organizations in many industries. The results are based on an online survey of 345 IT and storage managers, as well as interviews with executives and IT professionals who participated in 15 case studies.

one of those key findings is it's as important to figure out what data you can throw out as it is to decide what to store indefinitely.

The study found that the majority of companies examined had "inconsistent and incompatible" policies [...] so that results in most companies being inclined to hold on to increasing volumes of data for much longer periods than ever before -- and that volume of information that's retained will only get bigger, he says.

Organizations now have unprecedented access to hosted archive services that support storing all data in a cost-effective manner. This capability removes the burden of defining policies to try to limit what information is saved. Save it all now, and then decide later what to discard.

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